Brown University cannot reimburse or pay anyone who traveled on a Tourist Visa (B-2 or WT stamps). If you are receiving a B1/B2 visa or have a visa waiver, please be sure that your I-94 reflects the B-1 or WB classification. Please check your I-94 after passing through US customs to be sure you received the correct classification. If the classification is incorrect, you can ask them to correct it before you leave the airport or we can help correct it only if you are still in the US.
Department of Mathematics
Foreign National Visitors Travel Reimbursement
Visa Classifications and Additional Documentation
Please see the list below of other visa classifications and additional documentation you will need to provide along with your receipts, in order to process your payment.
- Passport photo page
- Visa photo page
- Latest visa entry stamp (if one was given)
- Most recent I-94 that states "Class of Admission: B1"
- Passport photo page
- Visa photo page
- Latest visa entry stamp (if one was given)
- Most recent I-94 that states "Class of Admission: F1"
- I-20
- Authorization letter from home institution (unless on OPT, then EA card is needed) - This letter can be from your department administrators or institutions foreign scholar's office and must state that you are eligible for reimbursement and within good standing on your visa.
- Passport photo page
- Visa photo page
- Latest visa entry stamp (if one was given)
- Most recent I-94 that states "Class of Admission: H1B"
- Passport photo page
- Visa photo page
- Latest visa entry stamp (if one was given)
- Most recent I-94 that states "Class of Admission: J1"
- DS-2019
- Authorization letter from home institution (unless on OPT, then EA card is needed) - This letter can be from your department administrators or institutions foreign scholar's office and must state that you are eligible for reimbursement and within good standing on your visa.
- Passport photo page
- Visa photo page
- Latest visa entry stamp (if one was given)
- Most recent I-94 with travel history
- I-797
- Authorization from your department administrator authorizing Brown to reimburse travel expenses. Please provide an email address for your department administrator so we can make the formal request.
- Passport photo page
- VWB entry stamp (if one was given)
- Most recent I-94 that states "Class of Admission: WB"
- ESTA authorization
For more information regarding international students and scholars, please visit Brown's Office of International Students and Scholars (OISSS) website.
This policy states the requirements for paying foreign national visitors and suppliers, including: Visiting professors, teachers, researchers, scientists, guest speakers, as well as other types of independent contractor arrangements.